Maintain
Monthly Notion maintenance to keep your workspace from drifting.
A monthly maintenance retainer to keep your workspace aligned with your processes, even as your organisation evolves.
A lightweight monthly retainer to keep your Notion evolving with your activity, without drifting.
- 1 monthly session
- Async fixes
- 2-month minimum
Maximum 3 simultaneous clients.
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How it works
The monthly rhythm
Scoping
We confirm the workspace is ready for ongoing maintenance.
Monthly check-in
A review session, async fixes, and a Notion watch note.
Quarterly review
Workspace health check and a plan for the next quarter.
What you receive
Everything delivered each month
- Monthly session (1h)
With the champion. Workspace review, clean-up, prioritisation of upcoming evolutions. A regular check-in so coherence does not erode silently.
- Async fixes within the month
Small evolutions and corrections identified in the session are handled asynchronously. Response within 48 working hours.
- Notion and Notion AI watch note
One Notion or Notion AI update applicable to your context, every month. Explained concretely, not in the abstract.
- Post-engagement guidance
If your situation evolves and requires something more structural, I will tell you clearly — without pushing you towards an unnecessary offer.
- Monthly session (45 min)
Workspace review, identification of necessary evolutions, prioritisation of fixes. A monthly check-in so nothing accumulates.
- Async fixes within the month
Minor adjustments identified in the session are handled asynchronously within the month. Response within 48 working hours.
- Monthly Notion watch note
One Notion update useful to your activity, explained concretely. Not a generic newsletter — actionable information.
- Post-engagement guidance
If your situation evolves and requires something more structural, I will tell you clearly — without pushing you towards an unnecessary offer.
For you if
Do you recognise yourself?
Workspace in place and adopted
The team uses Notion. The system is running. You want it to stay reliable.
Champion available
You have an internal point of contact available for a monthly session.
Maintenance without overhead
You want the system to stay aligned with your processes without consuming management time.
Technical need, not human
The team adopts well. What drifts is the structure, not the habits.
Operational workspace
You actively use Notion. It does not need rebuilding.
Long-term coherence
You want it to stay clean and structured without spending time on it every week.
Evolving activity
Your activity changes and your Notion needs to follow without falling behind.
Preventive approach
You prefer preventing drift rather than waiting for things to fall apart.
Not for you if
This is probably not the right fit if
Your team has not yet adopted Notion
Technical maintenance does not solve an adoption problem.
→ See AdoptYou do not have a champion in place
Maintain requires an internal technical point of contact.
→ See Train your championYou need real-time availability
Response time is 48 working hours.
You need immediate support
Response time is 48 working hours.
Which offer to choose?
Maintain among the available offers
| Maintain €600/month excl. VAT | Adopt €1,500–2,000/month excl. VAT See offer → | Maintain + Adopt Combinable | |
|---|---|---|---|
| Purpose | Technical maintenance of the system | Human and organisational adoption | Both in parallel |
| With whom | The champion | Champion + team | Champion + team |
| Commitment | 2 months minimum | 3 months minimum | Per offer |
| Ideal when | The system drifts, the team adopts | The team has not really adopted yet | You want both dimensions covered |
Your team has not really adopted yet → Adopt first.
Your team adopts but the system drifts technically → Maintain.
You need both → Maintain and Adopt can run in parallel.
Note
Adopt accompanies the people, Maintain secures the technical side. Both can coexist or follow each other. Maintain often takes over once Adopt has stabilised adoption.
| Unblock €150 incl. VAT See offer → | Maintain €300/month excl. VAT | Adopt N/A freelancers | |
|---|---|---|---|
| Format | One-off session | Monthly retainer | N/A |
| Purpose | 1 specific problem | Ongoing maintenance | N/A |
| Commitment | None | 2 months minimum | N/A |
| Ideal when | You have a specific blockage | You want to prevent blockages | N/A |
You have a specific, one-off blockage → Unblock.
You want to prevent blockages from accumulating → Maintain.
You have had several Unblock sessions on different topics → Maintain is more cost-effective and preventive.
Investment
A predictable monthly investment. Fixed price. No surprises.
Commitment
2 months minimum. Monthly renewal thereafter, no commitment.
Cancellation
30 calendar days notice by email. The current month is fully due.
Payment
Bank transfer at the start of each month, before any service for that month.
Maximum 3 simultaneous clients. Check availability during the free call before committing.
VAT exemption applies. €300/month is the final price.
20% VAT applies on top. Invoice issued at the start of each month.
Frequently asked questions
Answers before the call.
Questions before getting started? That is perfectly normal. Here are the questions I hear most often, with direct, jargon-free answers.
If you cannot find what you are looking for, feel free to contact me directly. I usually reply within 24h.
Maintain keeps the technical quality of the workspace: coherence, structure, incremental evolutions. Adopt accompanies human and organisational adoption: whether the team actually uses Notion day to day. One ensures the technical side, the other supports the people. Both can coexist.
Maintain covers minor fixes and small evolutions. A rebuild or major modification is out of scope and handled by a separate quote. I will flag it as soon as the situation calls for it, without waiting.
The minimum commitment is 2 months. After that, cancellation requires 30 calendar days notice by email. The current month is fully due.
VAT exemption applies. €300/month is the final price.
All prices are exclusive of VAT. 20% VAT applies on top. Invoice issued at the start of each month.
Maximum 3 simultaneous clients, to guarantee quality follow-up. Check availability during the free call before committing.
Free guide
Want to implement Notion for your teams?
7 articles to understand how to adopt Notion without resistance, measure results, and avoid the most common mistakes in organisations.
- Why Notion fails in teams (and how to avoid it)
- Choosing your adoption path
- Guerrilla path: without a budget or mandate
- Official path: with management sign-off
- Managing resistance: 4 typical profiles
- Measuring adoption: 1, 3, and 6-month checklists
- When to call in a Notion consultant
Free guide
Building your Notion system as a freelancer?
8 articles to build a Notion system that holds over time when you work solo: managing clients, projects, tools — and how not to abandon it after two weeks.
- Why your Notion system collapses (and how to prevent it)
- 3 decisions to make before building anything
- Managing your clients with Notion
- Managing your projects with Notion
- What Notion shouldn't manage
- Making your system last
- Which Notion plan to choose as a freelancer
- When to bring in a Notion consultant